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Community > AU Payroll >

AU Payroll: How do I reconcile Payroll like we did Pay Run?

Started by Kristen Semmens -   in AU Payroll

We have been using Xero now for 3 months (love it btw!) and have made the move from Pay Run to Payroll. The only thing we are getting stuck on is that under the old pay system when the pays were paid and the account feed brought it in, it automatically attached the old pay amount to it for reconciliation. Since changing to this new pay system all our pays are sitting in our bank statement waiting for reconciliation but I can't seem to get it to look for or 'attach' to the payslips/payments. Help please!!
Best Reply as chosen by Kristen Semmens (Original Poster)
Hi Kristen,

I'm assuming here that when you say "all our pays are sitting in our bank statement" you mean that the "real" bank statement data of the pays being paid are sitting in the reconcile screen for your bank account, without a matching Xero transaction to reconcile to (or attach to).

If that's the case, then you may need to do a couple of extra steps when processing your pay run under Xero payroll. (For some extra info, check out this link: http://help.xero.com/#PayrollProcessPayRun$Draft )

Firstly, you'll need to create a draft invoice (available from Pay Run Options once you've posted the Pay Run), then to approve that draft invoice via the Accounts Payable section.

From the link: "To process the invoice, go to Accounts > Accounts Payable. You will find the invoice on the Draft tab. The pay period will show as the reference and 'Generated by Xero Payroll' will appear in the 'From' field.

Open the invoice to check everything appears as it should.

Click Approve. The invoice will go to the Awaiting Payment tab.

When the payments go through you can then record the invoice as paid."

Hope this helps,

Jeremy Wotton