Xero - beautiful accounting software

Xero Business Community

Xero Business Community

Hi everyone, Come on over to the new discussions in Xero Central. It’s a more intuitive way to connect and chat all things business with one another. Ask questions, dish out answers, and get involved.

You can still view topics in the Xero Business Community to see all the useful knowledge that’s been shared there; and you can restart conversations you feel have been of huge value to you on Xero Central.

If you have brilliant ideas for innovations, you can keep on adding feature requests in the Xero Business Community, and voting on existing requests. There’s more in store, as we come up with the best way to take on your thoughts and share developments
Community > Feature Requests >
0
Vote

Project details report - Prepayments once allocated to a bill should not be shown twice

Started by Meru Accounting . in Feature Requests | Idea

For one of our client:

01. We made a prepayment for one of our client and allocated a Project to that.
02. A bill came in and then Prepayments was adjusted against this bill. Project was also assigned to this Bill.

When you now check in Project details, you will find that Xero will show two expenses. One as a Bill and One as a prepayment. Which logically is not correct for that deal.

Please help to remove this duplication of expenses from project analysis

Thanks,
Meru Accounting
Hi Meru Accounting, I'd recommend to come into the team at Support (if you can provide an invite and detail of the project our specialists will be able to jump in for a closer look), so we can get a bit more detail about the transactions that have been entered and what you're trying to achieve.
When you create a Project you can then assign and create transactions from that Project that can be reported on as a whole. This can be both Sales and Purchase transactions including credit notes, prepayments, and overpayments.
In Xero, raising a prepayment allows you to record payment in advance of issuance of the invoice. This does mean it won't show as available credit, with Xero knowing the payment is to be incurred at a future date.
The report itself will show you actions for both the creation of a transaction and allocation of credit. Is it possible this'd explain the mention of this prepayment twice?
 

Kelly M (Community Manager)