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Payroll Journal (UK)

Started by Margaret Crawford -   in Using Xero

Please may we have a tick box in Payroll if we DO NOT want Xero to process the journal. The payroll set up is very limiting in its choices of posting nominal codes and we would like to post our own journals so that we have accurate information. thank you
Official Xero Reply
Sorry, Margaret I could have been a bit clearer here - What I'm trying to say is that payroll accounts in Xero are restricted in their use. This is to make sure that calculations and the balance of the account is in line with the payroll transactions that have been processed in Xero. It's not possible to simply post payroll manual journals, as well as use Xero payroll and reflect an accurate record, so Xero doesn't allow journal postings to these accounts. The team really did think this one out, but I understand it may be different to how you're used to working. It would be possible to create a secondary account, and then group these in reporting - more detail on that here.

If you'd like to allocate Employees to different wages expense accounts (eg marketing or admin expense accounts), or split their earnings between accounts, you can set up new earnings types pay items coded to the appropriate account, then assign that earnings type to the relevant employee's Employment tab by creating a new Salary and Wages line or adding the additional earnings Pay Item to the employee's Pay Template. Just come into the team if you'd like to discuss more.

Kelly M (Community Manager)