About Stitch Labs
A must-have to manage inventory, orders and customers from all of your sales channels. Automatically updates everything in Xero - check out Stitch Labs.
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In my first full year I struggled to keep my inventory straight and accurate. I even outsourced my accounting and inventory management to someone "experienced" in this sort of thing.
Then why did I have to spend hundreds of dollars with my local accountant and my own time just to straighten out my COGS and related product sales?
What a nightmare.
Someone told me, or I heard on a podcast, about one retailer's trifecta ecommerce system that made ecommerce fun again.
It was the Shopify <--> Stitch Labs <--> ShipStation system. I already had two of the three. So I decided to try out Stitch.
And am I glad I did! I also ditched Quickbooks for Xero.
With Stitch, I added my Shopify and Amazon stores as a channel. I connected ShipStation and Xero.
Stitch is the hub of my ecommerce universe.
As orders come into Shopify and Amazon, they automatically flow into Stitch. I can quickly see what open orders I have at glance, inventory levels, and when it's time to reorder stock.
From there, the orders are pushed to both ShipStation for fulfillment and Xero for accounting purposes.
After I fulfill the orders in ShipStation, the information flows to Stitch which adds the tracking details to the order, closes it out, and notifies Shopify that the order has been fulfilled (I use ShipStation's notification to send tracking details to the customer).
At the end of the week (or month), I can jump into Xero and reconcile all my transactions. And at the end of every month, Stitch pushes over a manual journal entry with all the month end details on COGS, inventory purchases, stock adjustments, etc.
No more keeping track of inventory on a spreadsheet or running extra reports for my accountant.
Stitch has made my inventory management and purchases such a breeze that I actually enjoy ecommerce once again.
And the customer service via chat has been nothing short of outstanding, in my opinion.
Thank you Stitch Labs and all the Stitchers and Master Stitchers who helped me create my own ecommerce nirvana.
Before adopting the Stitch-Xero combo, we had a laborious process to get orders into Quickbooks. Semi-automatic, imperfect, and laborious. With Stitch, Shopify orders and Amazon orders arrive automatically into Stitch and get pushed over to Xero. We deal with a lot of backorders, so we edit the invoice date (different from order date) in Stitch and it updates Xero. This allows us to visually see in the dash cash in from future shipments. Simply wonderful. We use the option of having them come in as draft so I can review.
We absolutely love how Xero is made for the real-time, digital world (QB is more like - "hey we took this paper stuff and put it on a computer"). Stitch handles the sales/order side of feeding Xero. We now have a clear view of our operation - money in, money out.
Another plus in Stitch: the ability to enter a manual order. We sell in a few smaller channels and the ability to pop an order into Stitch, with Shopify, Amazon, and Xero updated effortlessly is fantastic.
The bundling feature is also a blessing in Stitch, as Shopify has no kitting feature. We have a few skus we sell in different configurations. Stitch publishes what's possible for us to put together. We maintain the component inventory and Stitch handles the rest.
Support is also amazing. The system is easy to pick up - very clean UI - and most of our concerns are clarifications of whether we are we are doing makes sense. We always receive prompt and professional assistance.
In summary, Stitch is a great solution for small businesses (and bigger ones) who sell in multiple channels. We were happy using just Stitch because it did what we wanted. Now that we connect with Xero via Stitch we are thrilled. I'd give Stitch six stars if I could! :-)
Joseph, may I ask about your comparison tool? Is it something you've built yourself in Excel or something someone has provided for you?
On a weekly basis we now how to run a comparison tool to check between invoices imported in Xero and the ones generated in Stitch. This process is time consuming and simply impractical. If I had the ability to give less than one star I would!
Does any one have any recommendations for any alternative products for StitchLabs - any cloud based product that can integrate seamlessly with Xero.
I really love to work with StitchLabs - because of its ease of use and other great features.
But the COGS/Purchase accounts not getting synced is a BIG handicap.
For the last two months, I am not seeing the COGS and Inventory getting updated in Xero. So, forget about instant sync, even the monthly once sync is not working for me!!!
I am disappointed at this point due to this hiccup.
How can I effectively make business decisions if I have to wait until the end of the month to see my numbers? We purchase things weekly. Every 2 days in most cases. Sales happen ever few minutes. So that is not good.
I had to manually map all my inventory items. If I add more items via my webstore channel, I'll have to manually add those as well. Very frustrating and time consuming considering I thought this was a good "integration".
The tax settings are also clunky within the interface. I also don't like that every customer comes over as a distinct entry.. as opposed to "Amazon Sale". I have 100's of archived customers because they wont allow modification.
Clunky at best across the board. If you are looking for a robust accounting software... with robust interfaces... look elsewhere. Xero isnt it.
Previously we were on Unleashed, and were it not for the dearth of graphical reports produced by Unleashed as well as another integration hiccup we'd still be there. Unfortunately we had to make an 'or' call as we also run Vend and Shopify, which don't play well with Unleashed, we switched to Stitch. While the switch alleviated some problems with inventory sync problems it has created a whole host of other accounting issues with Xero.
Two of the biggest gripes are how Stitch handles COGS and the way it has posts sales into Xero. As previously mentioned the fact that COGS is only posted once a month is an absolute disgrace when real time information is key to making critical business decisions. What's worse is for the last two months that once a month function did not work and we needed to request a manual journal posting. On the sales posting side we have had to add an extra step with Stitch. All sales are posted into 'Awaiting Payment' and must be handled manually. When we used Unleashed it was so seamless that we never had 'money coming in' as it was handled so seamlessly, we are a retail operation. There are a host of other niggling issues with Stitch, but they are not integration related.
On the up side Stitch does have a decent Customer Support team, which we have spent a great deal of time communicating with over the last few months. Unfortunately, long term solutions to problems are not 'on the product roadmap at present' and the engineers are perpetually backlogged with work. Credit to them, they do come up with a band-aid solution eventually.
In summary if you are a retailer that makes use of Vend, Shopify and Xero a proper solution to handling inventory that integrates all three cleanly does not exist. Until then there is Stitch and a prayer that the next update will address some of the shortcomings. In the meantime the pretty reports and UI from Stitch should keep you entertained.
Note - It is possible that there is a setting to avoid the problem of sales posting where they do, but after spending considerable time tweaking the system we have yet to find it.
it is helpful but I was thinking to get more for the amount paid...waiting for stitch to get the XERO and AMAZON.co.uk integration sorted out hopefully.....will see
The main flaw that I've seen is the lack of 'Purchase Order' being transferred as they happen, with transaction cost details. Currently the 'cost of goods sold' (via POs) gets transferred on the first of every month, but that's not near detailed enough for people that have new purchase orders (from different vendors) on a weekly basis. This is a must have for people that want to remain on top of their books and want to run a large company with these integrations.
We pretty much love everything else though...so far.
Don't get me started on the Stitch and Spark Pay integrations...too many feature requests to talk about. ;)
I was a big fan of Stitch when I first starting using it given the ease of use once it was up and running. However, the more I have used it, the more disillusioned I become.
One of the key features for me was the way that Stitch "talked" to Xero and apparently synced and mapped all of the information to the correct Xero accounts. However, it has become clear that this isnt the case and the integration just plain and simply doesn't work and maps incorrectly. The main reason for integration is to take way the manual part of both systems data transfer and we are now left with having to manually correct entries when the incorrect data hits Xero. Very sad.
On top of this, Stitch still does not have an import product function, which again leaves the user having to manually input this data. Its very surprising given some of other vendors that now integrate with Xero offer this function and it appears this "up and comer" award winner from Xerocon US is now falling way behind the competitors.
And lastly, the COGS is only synced once a month. One would have thought that this would have been done at the same time the corresponding sales invoice was created so that it effectively matched from a P&L reporting basis. I raised this with me but just got a response they were looking into it.
Hopefully they can iron out these problems or, like one of the other reviewers, I will be left with no option other than to jump ship to one the new "up and comers"
Still loving it months later - saves lots of time and help and response to questions is fantastic.