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Community > App Reviews >


Started by Xero API -   in App Reviews |Bills + Expenses

4.9 out of 5 stars
Based on 98 user ratings
If you are a user of Xero and ApprovalMax, tell us how you are getting on and your experience so far. Any tips?

About ApprovalMax

ApprovalMax empowers Xero with multi-step and multi-role approvals for Purchase Orders, Bills, Sales Invoices, and Credit Notes. Approval configuration can be done by business users with just a few clicks. Approval requests are made available to managers in their preferred way – by email, web-based, or in a native mobile app. For more information, check out ApprovalMax.

Benefits for Xero users
  • Approvers are taken out of the accounting software; granular authorisation roles are supported.
  • Full control and visibility is established for the entire finance review and approval process.
  • Approval tracking, history logs, and audit reports facilitate audit readiness at any time.
  • Approval process automation significantly increases team productivity.


Remember if you have questions or need assistance with ApprovalMax, this is not the best place to ask - this forum is for reviews and feedback only.

For general support, check out the ApprovalMax Support Centre or this section for information on connecting ApprovalMax to Xero.

This a great application. It is like an essential feature of Xero, but Xero didn't offer the functionality. It works seamlessly with Xero. I would highly recommend. I would also recommend, especially if you use Excel a lot for your accounting processes, Scott's Add-Ins. It allows one to use a few simple custom created functions to extract just about any piece of data from Xero one would need for a report. The recently added function in Scott's Add-Ins, XTRACKM, allows one to get data that has been coded with two different Xero tracking categories.

ApprovalMax with Scott's Add-Ins has allowed us to have a complete accounting system for our needs.

Geno Poarch  

Using ApprovalMax, along with Hubdoc and Xero has been a game changer for our clients.
As a user they love the simplicity of ApprovalMax; no more lost invoices, paperless, and able to approve an invoice on the run.
The ApprovalMax Support Team is great. Answering questions very promptly!
We are recommend the use of ApprovalMax to all of our clients.

Sandy Bird  

We would definitely recommend ApprovalMax.

Easy approval system and process. Great transparency.

Rhea Munro  

ApprovalMax has been an amazing add on to Xero. We were so grateful to have ApprovalMax when we were in Level 4 Lockdown. We wouldn't have been able to process payment runs, etc. with working from home due to signatories/approvals etc. but we were able to fully operate and produce payment runs during this period while working from home. It is a wonderful product, easy to use and saves so much time. Helps also with going paperless and a very clear audit trail. Would highly recommend ApprovalMax to future customers.

Maree Foster  

Approval Max as really helped us process our bills for payment; it was a tricky start ensuring the workflow was sep up correctly, but now we have sorted the workflow out it is working fine.

Using Approvalmax has not only speeded up our bill approval process, but Approvers are able to use the system to see if a bill has been paid and also retrieve/compare historical information.

Sylvia Sowden  

Would definitely recommend using ApprovalMax with Xero, especially where record is required of multi-step approvals. Very easy to use and set up, and mobile app is very user friendly.

Josias de Kock  

Definitely recommend ApprovalMax for any businesses using Xero!
It has saved us valuable time by replacing our previous paper based approval system.

Practical and very easy to use.

The ApprovalMax team are also very helpful.

Zaynab Sheeth  

Love Love Love this program. When COVID hit and we went into lockdown we needed to find a way to go digital, APPROVALMAX has satisfied this area perfectly. We run a very technical workflow and it has handled everything we needed. Thank you for making our accounts payable approval system easy and for helping us save on printing.

Elaine Morley  

Absolutely recommending ApprovalMax, Xero, Hubdoc and of course our own certified app Monty as the app stack for NZ schools. ApprovalMax is in high demand from our clients and the combination with Xero and Hubdoc providing the efficiency and transparency needed. Many are well on the way to a paperless environment, with assurance and visibility for auditors. Great product and great support. Well done Helmut, Konstantin and team.

Sandy Dunn  

It really facilitate the process of invoices approval.

100% Recommended

Warren Barun  

Love ApprovalMax, for a sporting organisation that has multi-level approval layers, this has made a previous laborious manual process easy. Also love the notifications if something is changed or altered in Xero after the approval process.

HKNA President  

Using this application has been a pleasure and has really facilitated the approval workflow which is needed in most businesses. It is quite easy to setup and the ApprovalMax team is really helpful with assisting you if you get stuck.
Using this app makes it possible to have numerous different project managers on a workflow or a simple finance team workflow.
Great tool to use!

Nicole Rousseau  

Excellent application and great value for money!

This is a great workflow tool for approving invoices loaded to Xero. It's easy to set up, provides a clear audit trail and most of all makes it really easy for the approver to see the invoice and how it has been coded in the accounts all on one screen... it make it addictive approving all items!

Chris Armstrong  

ApprovalMax is just what any business needs to show that a Bill or Invoice is properly authorised to any interested compliance partner.

Particularly if your operation is distributed around a country and approvals are time consuming to obtain.

You will be amazed at how easy it becomes to get things approved and leave a good audit trail.

Read the other reviewers to see why they like it or do not.

and then Try it

David Robertson  

Very easy to use and very helpful.

Amalia Dragomir  

ApprovalMax is a great tool and the customer service if fantastic. Kudos goes to Alex (Head of Customer Success).

The approval flows are flexible and very easy to use, easy to set up and liked throughout our organization.

Great control and audit trial functionality.

Also helps with poor PO process set up in Xero, with easy ways to match multiple invoices to one PO and report on this (not easily done in Xero).

Highly recommend.

Mark Collinge  

Approval Max is excellent. I am authorized as a requester in App.Max and I can match bills with POs. In Xero I am authorized for almost everything. Everything works perfect, considering that I have experience with several apps of this type. Workflow is solved very smoothly as well as pulling docs from Xero. It is a very good solution if you want to avoid everybody to have access to the accounting app.

Marijana Stojkovic  

It's a shame Xero doesn't have an inbuilt approval functionality which seems bizarre, but ApprovalMax does a great job instead. It works seamlessly well with Xero, have never had an issue with sync in data in almost a year! You just have to create a thorough workflow to ensure it catches all the relevant cost centres/codes appropriately. I would recommend this to other businesses who wish to automate their approval workflow.

Kamruj Jaman  

Great software, well engineered and well supported ... has revolutionised our AP processing.
In the early 2000's I had an idea in my head for automated AP workflow on our ERP system and as there was no 'off the shelf' market ready software available I engaged a high end team of IT consultants to build it - took 9 months and an awful lot of money !
Fast forward 20 years and I did the whole thing myself on 3 charities in Xero / Approvalmax in a matter of days and all with a low cost monthly sub ... :)

Chapter Accountant  

ApprovalMax is very user friendly and has integrated well with our other software. Captures the audit trail of approvals. Highly recommend it.

Lara Michael  

Effective and simple to use

Tony Wells  

This is a great software. It has allowed us to ensure our authority schedules are now being adhered to with senior management. It also automates the approval cycle so AP staff are not constantly following up managers for the approval of their invoices. This has reduced processing time dramatically.

Jaspreet Singh  

ApprovalMax helps my clients out with the least amount of problems.

This is an amazing piece of software.

- Multi-step approvals & Robust/Conditional approval matrix
- Email notifications for approval pending action to all approvers
- iOS & Android apps for Approvals!
- Comments & Audit trail of approvals

Marc Wiriadisastra  

ApprovalMax is an excellent add-on. It is very simple to use and does the job perfectly. We use it for supplier invoice approvals and feedback from approvers has been great - they find it very easy and quick to approve invoices. Integrates very well with Xero. We have been using it for a couple of months now and had no problems whatsoever - setup via Xero was also very quick and easy.

Harriet Bateman  

ApprovalMax is a fantastic app. We have added the app as part of our "App Stack" which we recommend to our clients. It allows us to automatically send invoices onto the client for approval with out sending 20 e-mails and losing track of what has been sent out. It also provides an audit trail which is uploaded to Xero as well as stored in the app. This has saved us a lot of time and the clients love that they can check and approve invoices on the go through the mobile app.

I also have a client who was recently considering using a PO system. I showed them how such a system could work with ApprovalMax and they were delighted that you can set the same multi-level approval process for POs as for invoices. They have since decided to use the PO creation and approval option in ApprovalMax. So far it has worked well and they are now using this for most purchases.

Sophie Pirie  

APPROVAL MAX is absolutely amazing!! Highly recommend to anyone with xero. Spent 5 years + tyring to find the right program and this is very easy to use, everyone in the team started using it with no training at all. Means we can now go paperless, have quick approval process and great for creating purchase orders! Very cost effective to for only $600 / yr.

Georgina Lawry  

I've found ApprovalMax to be an excellent Xero add-on, taking away all my pain pursuing delegated authority approvals for bills from staff who are not familiar with Xero, or who forget their first reminder. The email interface for approvers, and the audit attachment to the bill itself, are particularly useful features.

I'll recommend it to others.

Dave Ashcroft  

I like the system for it's flexibility and ease of use. Great job!

Vladimiras Kolesovas  

We have been using Approval Max for approximately 2.5 years. We find it works really well and saves so much time. Entering the invoice in Xero and saving it as "save for approval" then pushes the notification through to the approvers email.

You can set up a matrix for the delegation of authority so the approvals are sent to the correct person(s). If an invoice should have been sent to someone else you can easily reassign the approver.

All our managers love the ease of using Approval Max and it really helps the environment by being paperless.

Suzanne Lee  

Our company has been using ApprovalMax for about 5 months now and we love it! It has cut down on printing and saved a lot of paper. We can leave messages for special invoice treatment, the ability to reject invoices is very helpful so that avoids making errors. People using their mobile phones can approve on the go.

I thoroughly recommend using ApprovalMax as it streamlines the accounts payable procedure immensly.


Heidi O'Sullivan  

Very good App ; once bill is entered in Xero ; it appears in approval max in an hour and is ready to approve as per pre-determined workflow ; when one of the staff member is on leave ; very easy to change to another staff member or delegate if on leave for long period.

Full audit trail is available and we can see copy of invoice in Approval max.

it will be good if we can see on screen from which user approval is pending. we can see individually all bills , not all invoices pending for particular one approver.

support team has responded - there is report available ; i did see the report and is good .

Overall very good product - integrates well with Xero.

prashant Somaiya  

As this package stands it does what it promotes very well indeed:

If, like me, you were tired of bits of paper floating around the organisation for approval, and inevitably these bits of paper ended up on one person's desk because they were swamped with other stuff and then they got buried?

This takes the pain out - the interface is intuitive and setting up the flows is easy, just think about who would sign a "real" document and then assign a particular supplier to them.

Then when you "save and submit for approval" the system sucks the invoice and any associated images you have uploaded against the invoice and sends them to the appointed manager for approval.

The system will then "nag" each day with an e-mail to remind what is outstanding.

You can run reports to see who has what and how long they have had it - you can even tell how long people are taking on average to approve documents!

Loving this and believe that this is only going to improve from here.

I, like others, have a "wish list" of things that I want it to do but will wait patiently - good things come to those that wait!

Andy Hornby  

ApprovalMax works very well for what is required

The only drawback is that it is yet to implement a workflow for employee expenses

Once this has been added, it will be the complete packaage

Charlie Shorten  

This is a great app when it's working at 100%. Sometimes I find that it's slow on sending out emails to get approval and sometimes we don't get them at all. If you check the system each day you can catch any invoices that you have not had emails for. Sadly I have staff that don't check the app and will only approve if they receive an email.

Anne McDonnell  

Very easy to set up and use in comparison with our previous approval system, which we used before switching from Sage 50 to Xero. ApprovalMax seems to have been designed specifically with Xero in mind, and the integration has been very reliable so far. Their team have been quick to respond and resolve any issues on the few occasions on which we have had to contact them.

Chris Fox  

ApprovalMax helped our company streamline our purchasing procedures and created great internal controls. Implementation was very easy and we were up and running quickly. Highly recommend

Tara Colameta  

As an outsourced finance solution, this has provided great efficiencies in our business and promoted greater accountability for department managers.

Great product - would recommend.

Josh Dascombe  

Really impressed with ApprovalMax. We've been using it for our UK, American and Canadian companies for a couple of months now and it's helped save everyone time and hassle. We've also started using it for our German subsidiary, even though they haven't switched to Xero yet. The iPhone App works really well too.

Ted Hailey  

Our work has gone completely paperless. It has been great no longer printing out each invoice, looking on someone's desk to see if they have approved. As ApprovalMax talks to Xero I can see which invoices are awaiting approval and which have been approved and who I am waiting on to approve invoices that need to be paid. ApprovalMax gives complete visibility. I like that I can send an invoice through ApprovalMax within a few seconds to anyone anywhere in the world to see and approve very easily.

Liz Moffitt  

Approval Max has allowed us to provide clients with a workflow tailored to their own requirements to log and manage the approval of invoices.

The UX is clear and intuitive and ready to go without a significant amount of set up. We have refined and tweaked our workflows as the process develop and workflow max makes this process very easy.

Only question is why Xero didnt build this functionality into their software in first place.

Christopher Clark  

ApprovalMax is an excellent add-on that makes it possible for larger businesses that need strong financial controls to use Xero. It's easy for our staff to use and it means that non-financial staff members do not need access to Xero, and the integration with Xero makes it easy for our finance team.

Tom Bodger  

Approvals Max is a brilliantly simplistic and automated approvals & workflow management tool, which has greatly assisted our Mining & Civil services company manage its commitments & the relevant workflows. With a direct integration to our accounting program XERO, the process has been seamless with little if any disruption to services.

The Approvals Max team are knowledgeable, quick to respond & helpful with any queries we may have. I highly recommend their product for any business looking to manage approvals & workflow with XERO considerations

Peter Hines
Procurement Manager
Iron Mine Services Pty Ltd

Peter Hines  

Approvalmax has revolutionised our previous very manual and time consuming process to approve supplier bills for payment. The approval matrix allows for very flexible combinations and different levels of approval - indeed an integral part of our daily financial management system now.

Thomas Botha  

ApprovalMax is an excellent add-on which enhances the Xero experience around purchase invoices. I have used this across multiple businesses including a group of companies where it transformed the invoice approval process. Highly recommended.

Hywel Williams  

A great app that is easy to use, reliable and helps to streamline processes. Had an amazing experience recently with their customer support who quickly and effectively responded and helped with a query. Would recommend to anyone based off their excellent customer support and ease of use software.

Julia Forde  

A great piece of software. It's easy to set up and users love it. As we are a multi site operation it suits us perfectly and it has dramatically cut down our time chasing signatures and approvals. Fits with Xero perfectly.

Alastair Ingram  

Such a simple piece of software to set up yet so so effective. Easily the best app in our stack!

David Beck  

Approval Max is great, and really popular amongst the team!

The support team are also always on hand to help.

Mazars LLP UK  

ApprovalMax is a really great add-on. It syncs perfectly with Xero, a problem we have had with other add-on's.


Lily Jones  

Approval Max is exactly what we needed. Our team are not all in the same location and this add-in has saved so much email traffic and chasing for approvals.

We have now started to apply these approval workflows to other areas of the business, using the stand-alone function.

Highly recommended!

Laura McClure  

Have just started using approval max. It's fantastic! No longer having to chase signatures. It is streamlining so much of my day!

Terese Murphy  

The more I explore and use ApprovalMax, the more I love it. Apart from being a great product, the support channel is extremely helpful. We subscribed to beta test the Budget and Search functions and found them to be very useful indeed. Keep it up!

Chris Vella  

Great Add on!
Approval max has simplified the process of getting invoices approved and is a big saver in time.
Hugely recommended add on.


Harjas Kaur  

We've only been using ApprovalMax for a few months but are already reaping the benefits. No longer do we need to chase down Managers at month end to get invoices approved. Its save us time and energy and our Managers love the app. Approval anywhere, anytime.

Mel Shea  

Really happy with this app. Can be used on iphone and Android which is a big plus for my clients - and still has functionality for them to view each invoice and approve/reject or comment. Excellent work!

Vianne HILLS  

ApprovalMax is great - awesome flexibility with multiple approval requirements, Easy and efficient. Auditors have been happy with ApprovalMax when annual audits have been done for a couple of my charity client too.

Lisa Beauchamp  

I have taken over ApprovalMax from another firm and within minutes, the transfers were complete and all information provided. I have been incredibly impressed with Helmut's customer service.

Setup is fantastic and what it offers is beyond brilliant. As everyone else has said above, it really does make workflows seamless. I'm excited to be starting out with this product.

Thankyou ApprovalMax!

Belinda Hains  

Excellent add on.
ApprovalMax works exactly as needed. Since Xero does not have a very good approval process, ApprovalMax takes care of it really well:

- Multi-step approvals & Robust/Conditional approval matrix
- Email notifications for approval pending action to all approvers
- iOS & Android apps for Approvals!
- Don't need to give other employees (Managers/CEO, etc) access to Xero
- Ability to reject
- Comments & Audit trail of approvals

The support and the staff are great too!

Warren Keogh  

ApprovalMax works exactly how we need it to. It takes work off my accounts team and puts responsibility into the hands of my workers with its audit function.

Charli Batley  

Fantastic support from your staff, will highly recommend ApprovalMax to all my friend and family:)

Naurin Fatima  

Approval max has strengthened and streamlined our procurement processes and controls. i'd highly recommend it.

Gavin Krugel  

We are a 40+ employees business with circa 500 monthly bills requiring varying levels of authorisation and needed a Xero add on, which can easily fit with out internal processes, has robust user restrictions built in, but at the same time is easy and intuitive for the teams to use.

Approval Max satisfies all of those criteria and is the best tool for the job I could find in the Xero eco-system. So glad I have discovered it!

Very intuitive UI. By far the biggest benefit for us is the ability to send invoices for approval and easily communicate with members of our team who do not have Xero access. Integration and setup are extremely straightforward and 99% of even my non-accountant users did not need any training/guidance getting their heads around it.

The PO and reporting side of things could do with a bit more development/enhancements, but overall an excellent product and my team and I are very happy we found it!

Elena Kazemi  

It's an excellent system which has enabled me to completely automate the expenses approval process for the EO chapter where I'm the finance chair. No complaints!

Richard Marshall  

excellent when used alongside Xero - full audit trail with minumum effort - this has gone a long way to streamlining our processes.

Caroline Swales  

ApprovalMax has strengthened our controls and allowed my team to approve any time any where. The mobile app has a great interface and is easy to use.

Leanne Williams  

ApprovalMax gives us the flexibility to check and sign off any invoice digitally, which can be done away from the office. Really useful.

Luis Moreno  

ApprovalMax has allowed our organisation to go paperless in conjuction with ReceiptBank.

The supplier invoices are emailed through Receiptbank which links to Xero for account and category coding. The invoice is then sent for approval - with a click to ApprovalMax.

ApprovalMax is a mobile APP or webtool where managers or authorised persons can easily view the invoice for approval or decline.

Their easy click of approval or decline is recorded as a PDF which goes through to Xero and moves the invoice from Draft status to Approved status.

We have found this level of authorisation/ audit trail of approvals invaluable in establishing a paperless system. Highly recommend this as an efficient, easy process, with seamless integration.

Peter White  

ApprovalMax does a great job. We have a strict 2 approvals process on PO's and with the easy to use workflow in ApprovalMax you can manage the approval process with ease and accuracy. The link to Xero is excellent and makes my life as Accountant easy. The setup was fast and easy and Support was there for any questions. A great add on to compliment Xero.

Elmondt Kapp  

ApprovalMax has been the easiest product to install that I have experienced! We had no issues with setup and not one complaint from any of our staff (which is highly unusual). I would recommend this to anyone particularly XERO users who need stronger approval control over purchasing.

Michelle Coats  

ApprovalMax is the best Xero integration I have used. It does exactly what you expect it to and is very straightforward to use.

The best feature is that it facilitates financial oversight for managers of departments or budget lines without letting those people have access to your entire Xero file.

Sam Bonney  

ApprovalMax couldn't do the job it is built for any better. It allows for many different combinations of approvers based on many invoice criteria and integrates brilliantly with Xero. The team at ApprovalMax offer very good at customer service. I strongly recommend this product.

Victor Pelter  

We've just switched two companies to using Xero and have introduced ApprovalMax to handle purchase order requests and approvals and bill approvals. It has been able to cope with a complex approval process across a number of different budgets.

The set-up process has been smooth and the 35 users, with varying levels of comfort with technology, have found the system easy-to-use.

The support team have been quick to respond to queries and have been clear in telling us when new features will be added.

Martin Ball  

I've implemented ApprovalMax in a couple of clients. One in particular has an extremely complicated approval scheme, dependent on a matrix between departments, accounts, projects and monetary levels. ApprovalMax took it in its stride with ease. Really appreciate the audit trail it attaches in Xero too.

Very impressed - I'll continue recommending to my other clients - and anyone else!!

Paul Clifton  

Very simple and has improved the approval processes between managers - integrates very well with Xero and hand in hand with Receipt Bank.

Adam Philips  

Highly recommended. Does what it says on the tin. Solved our audit trail problem in one hit.

Jarvey Moss  

This one of Xero add ons that empowers Non Accounting staff to own finance

Madoda Sibeko  

Fantastic!! Would highly recommend!

Gabrielle Hosseini  

Great integration with xero

Sarah Willis  

Very simple and easy workflow to manage. Integrates perfectly with XERO.

Joao Branco  

Simple to use and a very powerful way to manage invoice and bill approvals in Xero. We showed it to our auditors, they thought it was great too.

Gary Wood  

I echo all the things that David Wieseneck said!

ApprovalMax is a great way to handle multi-dimensional, multi-level approvals. We have a ridiculously complicated approvals matrix based mainly on Xero tracking categories, with exceptions that are based on anything from amount, to supplier, to account code used. ApprovalMax handles it all seamlessly.

I also really like the Delegate feature where someone can temporarily stand in for another person's approvals (eg, while that approver is on leave).

One thing I would like to see is an either/or functionality - where you can set a rule where one or more approvers are tagged as an approver on something, but if one of them approves it it can move to the next stage (rather than all having to approve it). This would be very useful in situations where people are job-sharing or in a co-role.

Kathy Tung  

Approval Max is easy to use and integrate to Xero. It has improved the approval process as most of our staff are based out of the office.

Geoff Rollason  

Great service, very practical.
Recommended for SME's and multinational startups.

Mohannad Al-Mosleh  

Approval Max is a great add on to Xero. It really improves the visibility around invoice approvals. Improves processes and saves time.

Scott Turner  

Very simple and intuitive to use and read our staff love it....

Jonathan OWEN  

ApprovalMax is great! Saved us 20+ hours per month processing invoice. The automated workflow is clever and quite flexible. Our staff members love approving via email. Hope ApprovalMax will release more features in the future.

Andy Dao  

Brilliant. Simple and straight forward. Easy to set up and works a charm. Our production leaders are thrilled about the easy way of handling POs and we are equally happy about the increased transparency and control it has brought us.

Henrik Ekstrom  

Great system, saves us a lot of time by automating the approvals process

Georgia Burns  

ApprovalMax team are amazing. Their service is always outstanding and the app works perfectly with our organisation. We are and Edtech company and Approval Max has been able to meet our approval workflows needs. I am really grateful they exist. Thanks!!!

Álvaro Arranz  

I use Approvalmax on two companies.
It is perfect for providing enhanced controls and solid audit trails for rapidly growing companies. Authorisations can be easily increased through the growth cycle to tighten controls and add two stage verification when appropriate.
I found it easy to set up and automatically integrate with Xero. Authorisation by mobile phone is very popular with management
Highly recommended

Donald McIntosh  

ApprovalMax enables us – in the simplest way possible – to create a complex
approval matrix wherein we define roles, business rules, and routing workflows, while
being intuitive and easy to use.

We now have the ability to track the approval status, pinpoint bottlenecks in the
process, and make sure everything is completed in a timely manner. Our approval
process has since gained a significantly higher degree of control and visibility

Anthony Burman  

We started using ApprovalMax to improve our own sales invoice approval process. It created significant benefits including improved cashflow, greater accuracy and excellent accountability. We are now rolling this out to clients and and the positive feedback has been impressive.

It is a fantastic application that integrates with Xero extremely well. User experience is excellent and it is very intuitive to setup and use.

Jonathan Fryer  

I am impressed by the responsiveness and eagerness of the customer service team to address issues and implement solutions in a timely fashion. They keep their promises and communicate clearly and frequently during the process. Bravo!

Ayla Bell  

ApprovalMax is the ideal tool for providing structured workflkows that connect directly to Xero. ApprovalMax is flexible, easy to manage and most importantly is easy to use. There are excellent mobile Apps, and the system is reliable.

Business rules and compliance features are easily configured

We have configured approval workflows for :-
Purchase Order approvals
Bill Approvals
Credit Note Approvals for both Accounts Payable and Sales

I would highly recommend ApprovalMax for companies that are using Xero

Norm Cogdale  

ApprovalMax makes it easier for our branch managers to approve or reject supplier invoices - a whole lot better compared to the previous system of scanning, stamping and emailing back and forth. The availability of approving thru email, web and app also helps a lot for people always on the go.

Rhea Gacasan  

Brilliant, add-on that has made life so much easier internally and for our clients.

Super helpful team who can guide you through the setup

Frankie Sandelands  

Amazing functionality and flexibility. Cannot wait for the budgeting functions to be fully done up and completed with approvals as well.

Gabriel Lim  

We have been using Approvalmax since April 2016 and it has completely replaced our previous paper based approval system. It completely replaces the simple approval process in Xero with something that could fit anyone's needs.

Sebastian Mclarin  

ApprovalMax team have been excellent to work with. We have ApprovalMax working for our larger farming clients for multi level approvals. This app should really be listed under the Agriculture section on the Xero App store as well.

More than happy to assist anyone looking to get this setup for their business.

Jordan Hartley-Smith  

Love the product but it keeps dropping the Xero link when it gets to the last approver in the workflow. Be nice to find out whats happening

Sally Dunbar  

This is an excellent add-on. I found a couple of minor bugs early on, but the support team resolved in a couple of ours.

Only addition I'd like is the approval matrix to also include items

Michael Foulkes  

ApprovalMax works exactly as needed. Since Xero does not have a very good approval process, ApprovalMax takes care of it really well:

- Multi-step approvals & Robust/Conditional approval matrix
- Email notifications for approval pending action to all approvers
- iOS & Android apps for Approvals!
- Don't need to give other employees (Managers/CEO, etc) access to Xero
- Ability to reject
- Comments & Audit trail of approvals

You can set this up in 5 min and the integration works really well. No more needing to bug approvers to log into Xero to approve!

David Wieseneck